DATA PROTECTION DECLARATION | career Institut & Verlag GmbH


career Institut & Verlag GmbH (hereinafter referred to as „career“) strictly adheres to the data protection
and processing of customer data strictly in accordance with the provisions of data protection law. As
legal basis are, in particular, the Data Protection Act 2000, the
Data Protection Act 2018, the General Data Protection Regulation and the
Telecommunications Act 2003.

career operates websites with which, among other things, the use of our online survey software
career (hereinafter referred to as the „Online Software“), such as
e.g. In addition, we operate websites that serve, among other things, to provide information about our online software and other products and services (hereinafter referred to as „Online Software“).
software and other products and services (hereinafter referred to as „marketing websites“).
„Marketing Websites“), such as The scope and nature of the
processing of personal data depends initially on whether one of our websites is
websites is only visited (e.g. someone informs themselves about careers on a marketing website such as or whether our online software is used (e.g. registration or participation).
(e.g. registration or participation in a survey on
In the following statement, we inform you about the purpose, nature and scope of the processing of
of personal data. It contains information on data processing for
Organizations that survey their members and employees and for members and
employees who are surveyed.

1. Information on the collection of personal data:

Personal data is all data that can be related to you personally, e.g. name,
address, e-mail address, user behavior, etc. Personal data is collected
and subsequently processed if you provide us with this information voluntarily, for example by
(e.g. by filling in and sending information via input fields on one of our marketing websites) or agree to the use of cookies.

Personal data is also collected and subsequently processed if
we receive this data as an order data processor from your organization within the scope of a
contractual relationship for the provision of our services or if you provide us with this data voluntarily, for example
voluntarily, for example in the context of registration in our online software.
provided to us. All personal data will be processed in accordance with the
applicable provisions on the protection of personal data, primarily for the purpose of
the fulfillment of the contract, the use of services ordered by you and to process your
and for processing your inquiries.

For the use of certain services, such as our newsletter or our
online software, you must provide us with personal data, such as your e-mail address, in order to use the
to be able to use the respective service.
We would like to point out that data transmission on the Internet (e.g. when communicating by e-Mail)
communication by e-mail) may be subject to security gaps and cannot be completely
third parties.

1.1 Information about the collection of personal data in our online software:

When organizations or their authorized representatives register via or other websites suitable for this purpose, basic personal information is collected and processed.

  • First name and last name
  • E-mail address or phone number

In addition, the following non-personal data, for example, but not exclusively, may be
personal data may be required for the organization: Name of the organization,
Billing address, location address(es), account data or bank data, VAT number.

When users register in our online software via or via other suitable
websites, basic personal information is collected and processed:

  • E-mail address or phone number
  • Affiliation to one or more business units (e.g. groups, departments, etc.)

When using our online software, some personal data is also collected, processed and stored.
data is collected, processed and stored, which is necessary for the provision of the service.

  • Basic data (e.g. e-mail address, membership of an organizational unit).
  • Activity data (e.g., entries made in the software).
  • Correspondence data (e.g., receipt of e-mail notifications for new surveys)
  • User settings (e.g., the preferred language)

The organization or the persons entrusted by the organization can, as
administrators to create and manage teams, create and manage surveys, update
update company data and make similar changes. To create
groups, the personal information of the group members, specifically the e-mail address
as well as the affiliation to one or more company divisions (e.g. group,
department, etc.), is required. Survey results are only displayed in aggregated form in order to ensure the
anonymity of the participating members and employees. The data
systems is used for the provision, improvement and development of our services,
improve and develop our services. This includes, for example.
development and evaluation of new features, troubleshooting activities and
troubleshooting, or conducting industry benchmarking studies. The
contributed data is also deleted after termination of the business relationship.

1.2 Information about the collection of personal data on our marketing websites:

In addition to the purely informational use of our websites, we offer various
services that you can use if you are interested (e.g. contacting us via the
contact form, newsletter registration). For this purpose, you usually have to provide further
personal data, which we use to provide the respective service and for which the
and for which the data processing principles stated in this declaration apply.
Contact form/email: If you contact us via the contact form on one of our websites or
contact us by e-mail, the data you provide will be processed for the purpose of
processing of the request and in the event of follow-up questions by us and by service
and processed by us and service providers commissioned by us. We do not pass on this data without your
without your consent.

2. Purpose limitation, legal basis and storage period

The legal bases for the processing of your personal data are in particular:

  • Contract fulfillment (Art 6 para 1 lit b DSGVO)

If you have given us consent to process your personal data
processing will only be carried out in accordance with the purposes and to the extent
purposes and to the extent agreed therein. Consent given can be revoked at any time with
revoked with effect for the future. You must provide the personal data
which are required for the establishment and implementation of our business relationship and which we
and which we require for the processing of the respective service. If
you do not provide us with the data, we must generally refuse to conclude a contract or to
the execution of certain services. However, you are not obliged to
consent to the processing of data that is not relevant to the performance of the contract or the
or the specific service is not relevant or not required.

We process your personal data, insofar as necessary, for the duration of the
relationship (from the initiation to the execution and termination of a contract) or for the duration of the
of a contract) or for the duration of the individual services (e.g. use of the online software,
app, SMS services, newsletter, etc.). As the data is not subject to any statutory retention periods, it is
they are deleted after the end of the business relationship.

3. Disclosure of information, data recipient

career does not publish personal information. However, if there is a legal
legal obligation to provide information, career must comply with this obligation. Within Career
those departments or employees who need your data to fulfill their contractual and/or legal
and/or legal obligations and to protect legitimate interests.
In addition, order processors commissioned by us receive your data insofar as they
need them for the fulfillment of their respective tasks. All order processors are
contractually obligated to treat your data confidentially and to process it only for the
and to process it only in the context of providing the service. As part of the operation of our online software and our websites, we commission processors (e.g.
software service providers, e-mail providers, hosting providers), who may gain access to your personal data in the course of their
access to your personal data in the course of their activities, insofar as they require the data for the
fulfillment of their respective services. They have committed themselves to comply with the
data protection regulations to us. There have been
order processing contracts have been concluded in accordance with Art 28 DSGVO. More detailed information
about the processors commissioned by us can be requested using the contact details below.
contact details below. It may be that some recipients are located outside of your country
or process your personal data there. However, we will only transfer your
personal data to countries for which the EU Commission has decided that they have an adequate
Commission has decided that they have an adequate level of data protection, or we take
measures in place to ensure that all recipients have an adequate level of
level of data protection.

4. General data storage in the context of the use of our online software and the of our websites

In addition to the personal data mentioned in point 1, career receives some non
data automatically and for technical reasons when you visit our websites.
visit our web pages. Each time you access our web pages, we collect the following
anonymously the following information, which is transmitted by the browser used.
These are

  • the operating system used
  • the device used
  • browser type and version
  • referrer URL (previously visited website)
  • time of the server request

5. Cookies

So-called cookies are used on our websites and the robin mood application.
are used. A cookie is a small file that can be stored on your computer when you visit a website.
when you visit a website. Basically, cookies are used to
Provide users with additional features on a website. For example, they can
be used to make it easier for you to navigate on a website, to enable you to
to continue using a website where you left it, and/or to store your preferences and settings.
save your preferences and settings when you visit the website again.
Cookies cannot access, read or modify any other data on your computer.
modify it. Cookies are used in several places at Career. They are mainly
mainly used to make the services offered by Career even more secure and user-friendly.
more user-friendly. Most of the cookies used by career are so-called session cookies.
so-called session cookies. This means that they are automatically deleted after a certain period of time.
automatically deleted. career also uses cookies to identify users while they are logged in.
while they are logged in. This means that the user does not have to
personalized page that is called up. Permanent cookies, on the other hand, remain
on your computer until you delete them manually in your browser. We use such
cookies to recognize you the next time you visit our websites.
next time you visit our websites. If you want to control cookies on your computer, you can select your
browser setting to notify you when a website wants to save cookies.
website wants to store cookies. You can also block or delete cookies if they are
have already been stored on your computer. Through appropriate settings in the
Browser the setting of cookies can be prevented. In this case it may
happen that career is no longer fully functional.

6. Use of Google Analytics

On our marketing websites, we use Google Analytics, a web analytics
web analytics service provided by Google, Inc („Google“). The following statement by Google Analytics applies
Google Analytics uses „cookies“, which are text files placed on your computer, to help the website
computer and which enable an analysis of your use of the website.
enable. The information generated by the cookie about your use of the website will be
website is usually transferred to a Google server in the USA and stored there.
stored there. We do not store any of your data that is collected in connection with Google Analytics
are collected. Due to the activated IP anonymization on this website, your
IP address by Google within Member States of the European Union or in other
other contracting states of the Agreement on the European Economic Area.
shortened. Only in exceptional cases will the full IP address be transmitted to a Google server in the
USA and shortened there. On behalf of the operator of this website, Google will
will use this information for the purpose of evaluating your use of the website, compiling reports on website activity
website activities and to provide other services relating to the use of the website and the internet.
services related to the use of the website and the internet
provide. The IP address transmitted by your browser in the context of Google Analytics
will not be merged with other data from Google. You can prevent the storage of
cookies by selecting the appropriate settings on your browser; however, we
However, we would like to point out that in this case you may not be able to use the full
functions of this website to their full extent. You can also
the collection of data generated by the cookie and related to your use of the website (incl. your IP address).
your use of the website (including your IP address) to Google as well as the processing of this data
Google by downloading and installing the browser plugin available under the following link, which disables the collection in the respective browser.
is deactivated in the respective browser:

7. Consent and right of withdrawal

If your consent is required for the processing of your data, we will only process it
after your express consent. In principle, we do not process any data
minors and are not authorized to do so. By giving your consent
you confirm that you have reached the age of 14 or that you have the consent of your legal representative.
legal representative. You can revoke your consent at any time. For this purpose
an informal message to the contact details below is sufficient. By means of the
revocation of consent, the lawfulness of the processing carried out on the basis of the consent until the
revocation is not affected.

8. Your rights

You have the right to information, correction, restriction,
data portability, revocation, objection and deletion. If you believe that the
processing of your data violates data protection law or your data protection
data protection claims have been violated, you can complain to the
supervisory authority. In Austria, this is the Austrian data protection authority
(Barichgasse 40-42, Vienna, Email:, Phone: +43 1 52 152-0).

9. Information and contact

Responsible for data processing is:

career Institut & Verlag GmbH
Gußhausstraße 14/2,
1040 Wien, Österreich

Telefon: +43 1 585 69 69
Markus Gruber (Managing Director)

Last updated on August 9, 2022